How to submit to New Disease Reports

Authors should submit Reports to the Senior Editor, Gerard Clover in electronic format by email.


New Disease Reports allows for manuscripts of up to 2800 characters max., with up to six references and one table of relevant information and up to five photographs (four if a table is included). Authors are requested to carefully follow instructions on File Attachments below and the detailed instructions that follow.

File Attachments

Email messages submitting manuscripts to NDR with unnecessarily large file attachments pose a severe strain on NDR's email systems and add unnecessarily to the Senior Editor's workload.

The Manuscript file MUST be in PC (not Mac) format saved with .rtf, .doc, .docx extension.

Text figures MUST be submitted as JPEG (.jpg) files ( see below) and each text figure must be sent as a separate file (Fig. 1, Fig. 2, Fig. 3, etc.). Other graphic file formats such as bitmaps, TIF, etc, are not acceptable. The following are also NOT acceptable:

  • manuscript text files (e.g. .rtf or .doc) that include embedded text figures (even if text figures sent separately)
  • any file in .pdf format
  • files with multiple text figures

ONE Table submitted as .doc, or .rtf file is acceptable provided it contains relevant information such as list of crop varieties experimentally susceptible or incidence/severity data from several localities. However, editorial discretion will be used to decide on inclusion or omission of Tables.

Any submission including an unacceptable 'mail bomb' such as Word documents of more than 100kB and forbidden graphic file formats will be deleted without acknowledgement. Authors please also note that anti-virus systems may block zip files from some servers.

PLEASE NOTE: submission by post (either on diskette/CD or paper copies) will NOT be accepted.


For details on the scope and what is and what is not acceptable for publication in NDR, please refer to Scope


All submissions should accurately follow the guidelines given below under 'Structure and formatting instructions'. The template provided in these instructions should be used as guide to format and style of the manuscript. All files should be saved in PC (not Mac) format, preferably as an rich text format file (.rtf), or compatible files produced with LibreOffice/OpenOffice, Microsoft Word or WordPad.

Nucleic acid sequences

Where nucleic acid sequences are used to support identification of a pathogen, these sequences must be deposited in a public sequence database and the accession number(s) quoted in the paper. If the sequence is not publicly available when the paper is submitted to review the author must provide the sequence data separately as a TEXT file (.txt). Approved papers will not be published until deposited sequences are publicly available.

Author affiliations

Authors should provide the address of the organisation(s) to which they are affiliated; no more than two affiliated organisations may be included per author. In instances where first records of plant pathogens for a country are reported it is anticipated that at least one author will be affiliated with an organisation in the affected country. Where this is not the case the authors should notify the relevant phytosanitary authorities before submitting the manuscript.

Photographic images

A maximum of five images may be submitted, (four if a table is included). It is essential that images are of high quality:

  • well composed, with the main subject/symptoms obvious to the viewer;
  • in sharp focus;
  • with good contrast;
  • correctly exposed;
  • with correct colour rendition and free from colour casts (use sRGB colour space);
Images should contain appropriate metadata, especially the description, creator/origin, copyright details. Bear in mind that images may be cropped to different formats (square, portrait, landscape), so it is essential that the main subject is towards the centre of the image. Compostite images should not be used for the first figure and should generally be avoided. However, they may be accepted where they illustrate key features more effectively, e.g. disease symptoms or microscopic structures, and they should not mix photographs taken at significantly different scales, e.g. field and microscopy images. Images should not have a border, and be provided as .jpg format files, of medium to high quality and supplied to the Senior Editor as separate files to the text. Poor quality images will be rejected but files of excessive size for subject matter that does not need high resolution (e.g. field shots of disease) should be avoided. Hard copy photographs cannot be accepted.

Action following initial submission

Acknowledgement of submission to New Disease Reports will be sent to authors within five days of receipt.

Following submission, the Senior Editor will review the report for its overall acceptability in terms of content, format and significance. After this initial review papers will be rejected outright as unacceptable, returned with comments for resubmission or passed onto an editor for a more detailed review.

In the case of the latter situation, once a report has been assigned to an editor, they are responsible for checking the authenticity of the report and its overall scientific content. It is the editor’s responsibility to decide whether to reject a report or recommend it for publication.

Editors are at liberty to consult additional reviewers where deemed necessary.

The entire review and editing process is handled electronically between the assigned Editor and the author, with the editor corresponding with the authors directly.

An author receiving reviews and editorial recommendations for revision of a manuscript has two months to complete the revision and return the manuscript to the Editor.

Once the final version of the Report is complete, this will be emailed by the Editor to the Senior Editor, who will carry out a final review and copy editing. The accepted Report will then be sent to the corresponding author for proof-reading, approval of the text and their agreement with the copyright declaration, after which the report will be published online.


The completed Report will be forwarded by the Senior Editor to the BSPP Webmanager, for publication on the New Disease Reports WebPages on the BSPP Website. A Digital Object Identifier (DOI) will be issued for each published Report.

The date of posting on the New Disease Reports Website will be the official publication date which will be shown together with the date of submission.


All papers published on the BSPP Web New Disease Reports page and biannually within the BSPP journal Plant Pathology reflect the views of the authors and are not necessarily the views of BSPP or the institutions with which the editors and authors are affiliated. The editors reserve the right to reject or accept papers for publication and to edit them for clarity and conciseness.

Structure and format

Please download and use the example template for all submitted New Disease Reports to ensure correct formatting (authors should use this new Template even if they have previously submitted Reports to NDR). Use the default document font, do not use styles, and only the minimum of additional essential formatting (e.g. italics for Latin names). In MS-Word or LibreOffice/OpenOffice make sure your document language and language for all the text is specified as English(UK). If using quotes use only straight ' or ", do not use sloping quotes (turn off smart quotes in your word processing software), for special characters e.g. µ and ° [use the degree symbol, not superscript o] and for accented characters (only in names) please ensure these are created using ASCII or ISO-8859-1 (latin) character encoding.

word document  NDR Template rich text format (.rtf) 5 kb

The title of the report should include the disease, pathogen (scientific name where known), host (common name if well known, otherwise scientific name) and the location of the record(s). Do not include authorities for scientific names.

Additional keywords not in the title should be provided to enhance the searchability of the report

The author line should have initials before surnames, followed by institution(s). The email address of the corresponding author name should be given before the main text and indicated using an asterisk (*).

The text should state observations, including general methods and measurements, but omitting illustrations, and footnotes.

One Table of relevant data may be attached as a separate file (see above).

For units or quantities SI units are preferred. Numbers preceding units should be written as numerals; those preceding other items up to nine should be spelt out; e.g. 8 cm, two days, nine fields, 10 leaves. Units should preferably be explicit, e.g. 1 g/l rather than 0.1% w/v.

The scientific name of the host should be included if it is not used in the title. Authorities should not be included but authors should endeavour to use currently accepted scientific names (e.g. Solanum lycopersicum instead of Lycopersicon esculentum).

Please provide completed proof of pathogenicity and identify the causal agent to species where possible for reports of new hosts or new diseases caused by plant pathogens, including previously known diseases, new to a country or region. Authors are encouraged to deposit specimens and cultures in a recognised repository and to report the place of deposit. A brief interpretation or statement of the implications of the Report is permissible. The significance of the Report should be clearly stated within the text.

Where DNA sequences are used to support identification of a pathogen, these sequences must be deposited in a public sequence database and the accession number(s) quoted in the paper. Approved papers will not be published until deposited sequences are publicly available.

New Disease Reports should not exceed 2800 characters (including spaces, approximately 525 words), excluding title, authors, and references. Authors should verify the length of the Report before submission.

Acknowledgments can be included but should be restricted to less than 120 characters


Reports shall have no more than six references which should be listed alphabetically. Within the references for a particular author, those with the author alone should precede those with two authors and these should precede lists with more than two. Within each of these groups the references should be listed chronologically. The exact style of presenting references is the same as that used in Plant Pathology (available at the Wiley-Blackwell website for Plant Pathology). All journal titles should be written out in full. Examples are given below.

Wherever available authors should provide DOIs for any references that are available on line


  • Standard journal article
    Jones CS, 1980. A forecasting system for leaf blight of tomato. Phytopathologische Zeitschrift 49, 460-69.
  • No author given
    Anonymous, 1947. The measurement of potato blight. Transactions of the British Mycological Society 31, 140-41.
  • Journal supplement
    Grylls NE, Waterford CJ, 1976. Transmission of the causal agent of chloris striate mosaic disease by insect injection and membrane feeding. Australian Plant Pathological Society Newsletter 5(Suppl. 1), 89.
  • On-line journal
    Gibbs MJ, Ziegler A, Robinson DJ, Waterhouse PM, Cooper JI, 1996. Carrot mottle mimic virus (CMoMV): a second umbravirus associated with carrot motley dwarf disease recognized by nucleic acid hybridization. Molecular Plant Pathology On-line.

Books and other monographs:

  • Personal author(s)
    Sutton BC, 1980. The Coelomycetes. Kew: Commonwealth Mycological Institute.
  • Editor, compiler, chairman as author
    Palti J, Kranz J, eds, 1980. Comparative Epidemiology. A Tool for Better Disease Management. Wageningen, the Netherlands: Centre for Agricultural Publishing and Documentation.
  • Chapter in a book
    Jones CS, Smith N, Brown RS, 1979. Biology of diseases caused by Botrytis spp. In: Smith N, Brown RS, eds. Diseases of Vegetables. Oxford, UK: Blackwell Scientific Publications, 40-49.
  • Published proceedings paper
    McIntosh Review Article, 1992. Catalogue of gene symbols for wheat. In: Miller TE, Koebner RM, eds. Proceedings of the Seventh International Wheat Genetics Symposium, 1987. Cambridge, UK: IPSR, 1225-323.
  • Monograph in a series
    Allen PJ, 1976. Control of spore germination and infection structure formation in the fungi. In: Heitefuss R, Williams PH, eds. Physiological Plant Pathology. Berlin, Germany: Springer-Verlag, 51-78. (Pirson A, Zimmermann MH, eds. Encyclopedia of Plant Physiology New Series; vol. 4.)
  • Agency publication
    Harvey JM, Pentzer WT, 1960. Market Diseases of Grapes and Other Small Fruits. Washington, USA: United States Department of Agriculture: USDA publication no. 189. (Agriculture Handbook Series.)
  • Dissertation or thesis
    Lenné JM, 1978. Studies of the Biology and Taxonomy of Colletotrichum Species. Melbourne, Australia: University of Melbourne, PhD thesis.

Citing New Disease Reports:

For Reports already published in Plant Pathology:
Min H, Li ZN, Wu YF, Hu SB, Zhang CP, Wu KK, 2009. Phytoplasma associated with a witches'-broom disease of Gleditsia sinensis (Fabaceae) newly reported in China. Plant Pathology 58, 790.

For Reports published online only:
Malandraki I, Papachristopoulou M, Vassilakos N, 2010. First report of Potato spindle tuber viroid (PSTVd) in ornamental plants in Greece. New Disease Reports 21, 9.